Australian Capital Territory Consolidated Acts

TERRITORY RECORDS ACT 2002 - NOTES

(see s 4)

Note 1     The Legislation Act contains definitions and other provisions relevant to this Act.

Note 2     For example, the Legislation Act, dict, pt 1, defines the following terms:

              •     ACAT

              •     bankrupt or personally insolvent

              •     director-general (see s 163)

              •     document

              •     entity

              •     Minister (see s 162)

              •     person.

"accessible executive record", for part 3A (Executive records—access and release)—see section 31B.

"agency"—see section 7.

"appointed member"—see section 43 (b) (Membership of council).

"approved records management program" means a records management program approved under section 17 (Procedure for approving records management programs).

"approved code" means a code approved under section 18 (Approved standards and codes for records management).

"approved standard" means a standard approved under section 18 (Approved standards and codes for records management).

"arrangement" includes a contract.

"Assembly", for part 3A (Executive records—access and release)—see section 31B.

"Canberra Day", in any year, means the day that is Canberra Day under the Holidays Act 1958.

"control", of a record—see section 11.

"council" means the Territory Records Advisory Council.

"director" means the Director of Territory Records.

"disposal", of a record, includes the deletion or destruction of the record from a record keeping system.

"earliest release day", for part 3A (Executive records—access and release)—see section 31B.

"entitled to control", of a record—see section 11.

"Executive", for part 3A (Executive records—access and release)—see section 31B.

"FOI Act" means the Freedom of Information Act 1989.

"health record"—see the Health Records (Privacy and Access) Act 1997, dictionary.

"Health Records Act "means the Health Records (Privacy and Access) Act 1997.

"later release day", for part 3A (Executive records—access and release)—see section 31B.

"member" means a member of the council.

"normal administrative practices"—see section 24 (Normal administrative practice).

"prescribed authority"—see the Freedom of Information Act 1989, dictionary.

"principal officer"—see section 8.

"protected private information", for part 3A (Executive records—access and release)—see section 31B.

"public body" means a body established for a public purpose.

"record"—

        (a)     means information created and kept, or received and kept, as evidence and information by a person in accordance with a legal obligation or in the course of conducting business; and

        (b)     includes information in written, electronic or any other form.

"records management"—see section 10.

"release restraint determination", for part 3A (Executive records—access and release)—see section 31B.

"reviewable decision notice", for part 3A (Executive records—access and release)—see section 31B.

"submission day", for part 3A (Executive records—access and release)—see section 31B.

"territory record"—see section 9 (3).

Endnotes

1     About the endnotes

Amending and modifying laws are annotated in the legislation history and the amendment history. Current modifications are not included in the republished law but are set out in the endnotes.

Not all editorial amendments made under the Legislation Act 2001, part 11.3 are annotated in the amendment history. Full details of any amendments can be obtained from the Parliamentary Counsel's Office.

Uncommenced amending laws are not included in the republished law. The details of these laws are underlined in the legislation history. Uncommenced expiries are underlined in the legislation history and amendment history.

If all the provisions of the law have been renumbered, a table of renumbered provisions gives details of previous and current numbering.

The endnotes also include a table of earlier republications.

2     Abbreviation key

A = Act	NI = Notifiable instrument
AF = Approved form	o = order
am = amended	om = omitted/repealed
amdt = amendment	ord = ordinance
AR = Assembly resolution	orig = original
ch = chapter	par = paragraph/subparagraph
CN = Commencement notice	pres = present
def = definition	prev = previous
DI = Disallowable instrument	(prev...) = previously
dict = dictionary	pt = part
disallowed = disallowed by the Legislative	r = rule/subrule
Assembly	reloc = relocated
div = division	renum = renumbered
exp = expires/expired	R[X] = Republication No
Gaz = gazette	RI = reissue
hdg = heading	s = section/subsection
IA = Interpretation Act 1967	sch = schedule
ins = inserted/added	sdiv = subdivision
LA = Legislation Act 2001	SL = Subordinate law
LR = legislation register	sub = substituted
LRA = Legislation (Republication) Act 1996	underlining = whole or part not commenced
mod = modified/modification	or to be expired

3     Legislation history

Territory Records Act 2002 A2002-18

notified LR 13 June 2002

s 1, s 2 commenced 13 June 2002 (LA s 75 (1))

pt 3 commenced 1 July 2008 (s 2 (1))

remainder commenced 2 July 2003 (s 2 (3))

as amended by

Criminal Code 2002 A2002-51 sch 1 pt 1.23

notified LR 20 December 2002
s 1, s 2 commenced 20 December 2002 (LA s 75 (1))
sch 1 pt 1.23 commenced 2 July 2003 (s 2 (2) and see A2002-18, s 2 (3))

Annual Reports Legislation Amendment Act 2004 A2004-9 sch 1 pt 1.33

notified LR 19 March 2004

s 1, s 2 commenced 19 March 2004 (LA s 75 (1))

sch 1 pt 1.33 commenced 13 April 2004 (s 2 and see Annual Reports (Government Agencies) Act 2004 A2004-8, s 2 and CN2004-5)

Human Rights Commission Legislation Amendment Act 2005 A2005-41 sch 1 pt 1.13 (as am by A2006-3 amdt 1.3)

notified LR 1 September 2005
s 1, s 2 commenced 1 September 2005 (LA s 75 (1))
sch 1 pt 1.13 commenced 1 November 2006 (s 2 (3) (as am by A2006-3 amdt 1.3) and see Human Rights Commission Act 2005 A2005-40, s 2 (as am by A2006-3 s 4) and CN2006-21)

Human Rights Commission Legislation Amendment Act 2006 A2006-3 amdt 1.3

notified LR 22 February 2006
s 1, s 2 commenced 22 February 2006 (LA s 75 (1))
amdt 1.3 commenced 23 February 2006 (s 2)

Note     This Act only amends the Human Rights Commission Legislation Amendment Act 2005 A2005-41

Statute Law Amendment Act 2007 A2007-3 sch 3 pt 3.96

notified LR 22 March 2007

s 1, s 2 taken to have commenced 1 July 2006 (LA s 75 (2))

sch 3 pt 3.96 commenced 12 April 2007 (s 2 (1))

Territory Records Amendment Act 2007 A2007-9

notified LR 10 May 2007

s 1, s 2 commenced 10 May 2007 (LA s 75 (1))

remainder commenced 11 May 2007 (s 2)

Statute Law Amendment Act 2008 A2008-28 sch 3 pt 3.56

notified LR 12 August 2008

s 1, s 2 commenced 12 August 2008 (LA s 75 (1))

sch 3 pt 3.56 commenced 26 August 2008 (s 2)

ACT Civil and Administrative Tribunal Legislation Amendment Act 2008 A2008-36 sch 1 pt 1.49

notified LR 4 September 2008

s 1, s 2 commenced 4 September 2008 (LA s 75 (1))

sch 1 pt 1.49 commenced 2 February 2009 (s 2 (1) and see ACT Civil and Administrative Tribunal Act 2008 A2008-35, s 2 (1) and CN2009-2)

Statute Law Amendment Act 2009 (No 2) A2009-49 sch 3 pt 3.73

notified LR 26 November 2009

s 1, s 2 commenced 26 November 2009 (LA s 75 (1))

sch 3 pt 3.73 commenced 17 December 2009 (s 2)

Territory Records Amendment Act 2010 A2010-48

notified LR 25 November 2010

s 1, s 2 commenced 25 November 2010 (LA s 75 (1))

remainder commenced 26 November 2010 (s 2)

Fair Trading (Australian Consumer Law) Amendment Act 2010 A2010-54 sch 3 pt 3.26

notified LR 16 December 2010

s 1, s 2 commenced 16 December 2010 (LA s 75 (1))

sch 3 pt 3.26 commenced 1 January 2011 (s 2 (1))

Administrative (One ACT Public Service Miscellaneous Amendments) Act 2011 A2011-22 sch 1 pt 1.149

notified LR 30 June 2011

s 1, s 2 commenced 30 June 2011 (LA s 75 (1))

sch 1 pt 1.149 commenced 1 July 2011 (s 2 (1))

4     Amendment history

Commencement—pt 3
s 2     sub A2007-9 s 4
    om LA s 89 (4)

Main purposes of Act
s 3     am A2010-48 s 4; pars renum R10 LA

Dictionary
s 4     am A2007-3 amdt 3.483

Offences against Act—application of Criminal Code etc
s 5A     ins A2002-51 amdt 1.47

Application of Act
s 6     am A2005-41 amdt 1.126; A2010-48 s 5, s 6

Meaning of agency
s 7     am A2008-36 amdt 1.630; pars renum R8 LA

Meaning of principal officer
s 8     am A2008-36 amdt 1.631; pars renum R8 LA; A2011-22 amdt 1.420

Meaning of record of an agency etc
s 9     sub A2010-48 s 7

Approved records management programs
s 16     am A2010-48 s 8

Procedure for approving records management programs
s 17     am A2010-48 s 9

Approval of schedules for the disposal of records
s 19     am A2010-48 s 10

Records disposal schedules—suspension
s 19A     ins A2010-48 s 11

Protection measures
s 23     am A2010-48 s 12; ss renum R10 LA

Agencies with inter-government functions
s 23A     ins A2010-48 s 13

Report about inter-government records agreements
s 23B     ins A2010-48 s 13

Records of agency that no longer exists etc
s 25     am A2011-22 amdt 1.421

Agency records—access
pt 3 hdg     sub A2010-48 s 14

Access to records
s 26     am A2010-48 s 15

Declaration applying provisions of FOI Act
s 28     am A2010-48 s 16

Executive records—access and release
pt 3A hdg     ins A2010-48 s 17

Application—pt 3A
s 31A     ins A2010-48 s 17

Definitions—pt 3A
s 31B     ins A2010-48 s 17
    def accessible executive record ins A2010-48 s 17
    def Assembly ins A2010-48 s 17
    def earliest release day ins A2010-48 s 17
    def Executive ins A2010-48 s 17
    def executive record ins A2010-48 s 17
    def internally reviewable determination ins A2010-48 s 17
    def internal reviewer ins A2010-48 s 17
    def later release day ins A2010-48 s 17
    def principal officer ins A2010-48 s 17
    def protected private information ins A2010-48 s 17
    def release restraint determination ins A2010-48 s 17
    def reviewable decision notice ins A2010-48 s 17
    def submission day ins A2010-48 s 17

List of released executive records—publication
s 31C     ins A2010-48 s 17

Requests for access
s 31D     ins A2010-48 s 17

Giving access to accessible executive records—no release restraint determination
s 31E     ins A2010-48 s 17

Giving access to accessible executive records—release restraint determination
s 31F     ins A2010-48 s 17

Release delayed or denied
s 31G     ins A2010-48 s 17
    am A2011-22 amdt 1.422

Freedom of Information Act access not prevented
s 31H     ins A2010-48 s 17

Internal review notice—release restraint determination
s 31I     ins A2010-48 s 17

Internal review of certain determinations
s 31J     ins A2010-48 s 17

Internal review—application
s 31K     ins A2010-48 s 17

Internal review
s 31L     ins A2010-48 s 17

Review of determinations by ACAT
s 31M     ins A2010-48 s 17

Protection from liability—executive records
s 31N     ins A2010-48 s 17

Functions
s 33     am A2004-9 amdt 1.45; A2010-48 s 18, s 19; pars renum R10 LA

Ending of appointment of director
s 36     am A2008-28 amdt 3.167; A2009-49 amdt 3.188

Ministerial directions to the director
s 39     am A2010-54 amdt 3.59

Arrangements for staff
s 40     am A2011-22 amdt 1.423

Functions of council
s 42     am A2007-3 amdt 3.484; A2010-48 s 20

Membership of council
s 43     am A2010-48 s 21

Appointed members of council
s 44     am A2010-48 s 22

Secrecy
s 52     am A2002-51 amdt 1.48; ss renum R1 LA (see A2002-51 amdt 1.49)

Review of Act
s 58     sub A2007-9 s 5
    exp 31 December 2010 (s 58 (3))

Transitional—Executive Documents Release Act 2001
s 100     ins A2010-48 s 23
    exp 26 November 2011 (s 100 (5) (LA s 88 declaration applies))

Dictionary
dict     am A2007-3 amdt 3.485; A2008-36 amdt 1.632; A2009-49 amdt 3.189; A2011-22 amdt 1.424
    def accessible executive record ins A2010-48 s 24
    def approved records management program am A2010-48 s 25
    def Assembly ins A2010-48 s 26
    def Canberra Day ins A2010-48 s 26
    def earliest release day ins A2010-48 s 26
    def Executive ins A2010-48 s 26
    def health record ins A2010-48 s 26
    def Health Records Act ins A2010-48 s 26
    def later release day ins A2010-48 s 26
    def prescribed authority sub A2007-3 amdt 3.486
    def protected private information ins A2010-48 s 26
    def public body ins A2010-48 s 26
    def record sub A2010-48 s 27
    def release restraint determination ins A2010-48 s 28
    def reviewable decision notice ins A2010-48 s 28
    def submission day ins A2010-48 s 28
    def territory record ins A2010-48 s 28

5     Earlier republications

Some earlier republications were not numbered. The number in column 1 refers to the publication order.

Since 12 September 2001 every authorised republication has been published in electronic pdf format on the ACT legislation register. A selection of authorised republications have also been published in printed format. These republications are marked with an asterisk (*) in column 1. Electronic and printed versions of an authorised republication are identical.

Republication No and date	Effective	Last amendment made by	Republication for
R1 2 July 2003	2 July 2003– 12 Apr 2004	A2002-51	new Act and amendments by A2002-51
R2 13 Apr 2004	13 Apr 2004– 31 Oct 2006	A2004-9	amendments by A2004-9
R3 1 Nov 2006	1 Nov 2006– 11 Apr 2007	A2006-3	amendments by A2005-41 as amended by A2006-3
R4 12 Apr 2007	12 Apr 2007– 10 May 2007	A2007-3	amendments by A2007-3
R5 11 May 2007	11 May 2007– 30 June 2008	A2007-9	amendments by A2007-9
R6 1 July 2008	1 July 2008– 25 Aug 2008	A2007-9	commenced provisions
R7 26 Aug 2008	26 Aug 2008– 1 Feb 2009	A2008-28	amendments by A2008-28
R8 2 Feb 2009	2 Feb 2009– 16 Dec 2009	A2008-36	amendments by A2008-36
R9 17 Dec 2009	17 Dec 2009– 25 Nov 2010	A2009-49	amendments by A2009-49
R10 26 Nov 2010	26 Nov 2010– 31 Dec 2010	A2010-48	amendments by A2010-48
R11 1 Jan 2011	1 Jan 2011– 30 June 2011	A2010-54	amendments by A2010-54 and expiry of provision (s 58)
R12 1 July 2011	1 July 2011– 26 Nov 2011	A2011-22	amendments by A2011-22

6     Expired transitional or validating provisions

This Act may be affected by transitional or validating provisions that have expired. The expiry does not affect any continuing operation of the provisions (see Legislation Act 2001, s 88 (1)).

Expired provisions are removed from the republished law when the expiry takes effect and are listed in the amendment history using the abbreviation ‘exp' followed by the date of the expiry.

To find the expired provisions see the version of this Act before the expiry took effect. The ACT legislation register has point-in-time versions of this Act.

© Australian Capital Territory 2011

Australian Capital Territory

A2002-18

Republication No 13

Effective: 27 November 2011

Republication date: 27 November 2011

Last amendment made by A2011-22
(republication for expiry of transitional provision (s 100))





Unauthorised version prepared by ACT Parliamentary Counsel's Office

About this republication

The republished law

This is a republication of the Territory Records Act 2002

(including any amendment made under the Legislation Act 2001, part 11.3 (Editorial changes)) as in force on 27 November 2011

. It also includes any commencement, amendment, repeal or expiry affecting this republished law to 27 November 2011

.

The legislation history and amendment history of the republished law are set out in endnotes 3 and 4.

Kinds of republications

The Parliamentary Counsel's Office prepares 2 kinds of republications of ACT laws (see the ACT legislation register at www.legislation.act.gov.au):

              • authorised republications to which the Legislation Act 2001 applies

              • unauthorised republications.

The status of this republication appears on the bottom of each page.

Editorial changes

The Legislation Act 2001, part 11.3 authorises the Parliamentary Counsel to make editorial amendments and other changes of a formal nature when preparing a law for republication. Editorial changes do not change the effect of the law, but have effect as if they had been made by an Act commencing on the republication date (see Legislation Act 2001, s 115 and s 117). The changes are made if the Parliamentary Counsel considers they are desirable to bring the law into line, or more closely into line, with current legislative drafting practice.

This republication does not include amendments made under part 11.3 (see endnote 1).

Uncommenced provisions and amendments

If a provision of the republished law has not commenced, the symbol  U  appears immediately before the provision heading. Any uncommenced amendments that affect this republished law are accessible on the ACT legislation register (www.legislation.act.gov.au). For more information, see the home page for this law on the register.

Modifications

If a provision of the republished law is affected by a current modification, the symbol  M  appears immediately before the provision heading. The text of the modifying provision appears in the endnotes. For the legal status of modifications, see the Legislation Act 2001, section 95.

Penalties

At the republication date, the value of a penalty unit for an offence against this law is $110 for an individual and $550 for a corporation (see Legislation Act 2001, s 133).

Australian Capital Territory

Territory Records Act 2002

Endnotes49

Territory Records Act 2002